Your AGM shouldn't be decided by the members who happened to show up.
You bring the agenda. We handle the dial list, authentication, voting, scrutineering and the transcript. Fully managed AGMs and member meetings that include phone — so every member is reached, not just the ones who showed up.
Low attendance isn't a member apathy problem. It's a legitimacy problem.
A notice mailed three weeks out and an in-person meeting on a Tuesday evening doesn't produce a member mandate. It produces a room with a handful of people making decisions on behalf of thousands. And for leaders, that's not just a logistics problem — it's a quiet weight. When a merger vote barely clears quorum, or a board election draws two percent of members, the people in that room know the result can be challenged. They know members who weren't reached won't stay quiet.
Every type of member meeting and governance vote, fully managed.
We've run over 600 events for Canadian organizations. We know what makes an AGM defensible and what makes a merger vote hold up. From a routine annual meeting to a landmark amalgamation to a convention presidential election — the Converso team handles member outreach, live facilitation, real-time voting, and full regulatory-ready documentation.
Annual General Meetings (AGMs)
Satisfy your provincial credit union act's AGM requirement with a fully managed telephone or hybrid meeting. We call every member on your list, present the agenda to the full membership, facilitate live Q&A, and conduct any scheduled votes — all documented and auditable for your regulator.
Explore Meetings →Merger & Amalgamation Votes
The highest-stakes vote a credit union faces. Converso runs multi-stage member engagement campaigns — information sessions, town halls, and the formal vote — producing the extraordinary participation and clean audit trail a successful M&A outcome requires.
Explore Voting →Board Director Elections
Secret-ballot board elections meeting your provincial credit union act's requirements. Every ballot counted, every result timestamped. No show-of-hands ambiguity, no disputed counts. The cleanest, most defensible director election process available.
Explore Voting →Convention & Delegate Voting
Secure in-person or hybrid voting for conventions, conferences, and delegate assemblies. Converso delivers smartphone-based balloting that eliminates paper ballots and hours of counting — CUPE Québec's 570-delegate presidential election was done in 7 minutes.
Explore Voting →Governance & Community Meetings
For Indigenous organizations, First Nations councils, and community-based bodies whose members are spread across vast and remote territories — Converso's telephone-based Governance Meetings bring every voice into the room, wherever the room needs to be.
Explore Meetings →Bylaw Amendments & Special Resolutions
When a matter requires formal member approval — bylaw changes, capital structure amendments, or regulatory-required votes — Converso convenes the meeting, facilitates the debate, and conducts the vote with full documentation produced same day.
Explore Voting →
Governance Meeting — remote coastal communities, full membership participation
The Heiltsuk Tribal Council holds governance meetings for a membership spread across remote coastal communities in British Columbia — communities separated by water, weather, and geography that make in-person assembly impossible for most members. Traditional meeting formats excluded the majority by design.
Converso designed and ran a telephone-based Governance Meeting that reached members across every community — live and two-way. Members heard directly from leadership, asked questions in real time, and voted on governance matters from wherever they were. The format gave the most geographically isolated communities the same access, the same voice, and the same vote as members in Bella Bella.
The complete participation record — attendance, votes, audio, transcript — was delivered for the Council's governance files.
- ✓No travel — any phone, anywhere
- ✓Remote members included equally
- ✓Live Q&A with elected leadership
- ✓Secret-ballot voting by keypad
- ✓No internet or app required
- ✓Complete governance record delivered
570 delegates. One presidential election. 7 minutes. Zero paper ballots.
At its 34th biennial convention in Québec City in May 2025, CUPE Québec — representing over 110,000 members across the province's public sectors — partnered with Converso to modernize the presidential election at their convention. The traditional paper ballot process had been time-consuming, often taking several hours, and raised security concerns about delegate verification.
Converso implemented a secure electronic voting system for all 570 verified delegates. Each delegate used their own smartphone to cast their ballot — no additional hardware, no paper, no counting delays. The system verified that only authorized delegates physically present in the room could access the vote, satisfying CUPE's constitutional requirements for delegate verification and ballot integrity.
The presidential election was completed in approximately 7 minutes. Delegates and organizers praised the efficiency. The convention schedule ran on time. The result was clean, documented, and beyond challenge.
Secure registration: Only verified delegates physically present in the room can access the voting platform — constitutional compliance built in.
Smartphone balloting: Delegates vote on their own devices. No hardware to distribute. No paper to count. No delays to the convention schedule.
Bylaw compliance: Voting process configured to adhere strictly to your organization's constitutional guidelines and election rules.
Instant results: Results available within minutes of voting close — verified, documented, and beyond challenge.
Complete record: Full audit trail — ballot-by-ballot documentation, chain of custody, and result certification delivered same day.
Plan your convention vote →Trusted by member organizations across Canada's labour and governance landscape.
Governance events don't get second chances — especially contested elections and merger votes. Converso's track record of clean outcomes, high participation, and complete documentation is why organizations return when the stakes are highest.
"The entire process was seamless. Delegates used their smartphones to cast their votes securely. What used to take hours was accomplished in just minutes. Converso's Motion Meetings platform provided an exceptional service that enhanced our convention experience."
"It couldn't have been easier — our delegates used their smartphones to access their ballots and make their choices. What at times took us up to 6 hours took us 39 minutes with Converso's Motion Meetings platform. I strongly recommend using Converso's Motion Meetings platform for live voting at conventions."
"We are very happy with the results of our work with Converso's Motion Meetings platform. We highly recommend them for their service, support and approach to contract ratification. We saved time, money and engaged more members than ever before."
You lead the governance. We make sure every member is part of it.
Converso is not a self-serve platform. It's a fully managed service — our team handles member outreach, live facilitation, real-time voting, and complete regulatory-ready documentation from the first planning call to the final record.
Tell us about your event
Share your governance requirements, member list, timeline, and any regulatory constraints. We scope it within one business day.
We design and produce everything
Member outreach, scripting, live facilitation, real-time voting, and regulatory-ready documentation — fully managed, start to finish.
You show up and lead
You bring the authority and the agenda. We run the event. The transcript, vote record, and post-event report are delivered — typically the next morning.
Serving member organizations under every major governance framework.
Know what your members actually think. Start here.
Tell us about your event — audience, timeline, and goals. We'll scope it and return a proposal within one business day.
Picture this: members called directly by phone, quorum met with confidence, votes cast and counted with a full audit trail, and leadership walking away with a clear mandate — not a question mark. That's what every Converso event is designed to deliver.
Going through the motions → Leading with confidence.
Organizations that genuinely hear from the people they serve don't just make better decisions — they build the trust to lead.
Book a 20-minute conversation
Tell us about your event — we'll respond within one business day with a detailed proposal.
Book a 20-minute conversation →Or see how it works first.
We respond within one business day. No obligation.