A vote your members won't challenge starts with a process they can trust. We build that process.
When a ratification fails on process — or a quorum question goes unanswered — the damage goes beyond the ballot. Converso's Motion Meetings platform runs secure, auditable voting for Canadian unions, associations, credit unions, condo boards, and public organizations, with the documentation to back every result.
Case Study
Using Converso, SGEU cut ratification time from 30 days to 2 — and tripled member participation.
SGEU's PS/GE unit — 11,000 members across Saskatchewan — needed to ratify a complex 3-year agreement fast. Their previous process took over 30 days of in-person committee travel. Converso ran 3 town halls timed for shift workers, followed by a 2-day online vote. Participation jumped from under 2,000 to 6,082 members. Travel time: zero.
A low-turnout vote isn't just disappointing, it's a liability.
Dispersed memberships, shift schedules, and geographic distances make it nearly impossible to get everyone into a room. Quorum failures, contested results, and chain-of-custody questions don't just delay decisions — they expose your organization to legal challenge. The standard for a defensible vote is rising. Converso manages every detail so your result holds.
Not just a platform. A fully managed voting service.
A vote your members can trust is a mandate your organization can act on. Here is how to run a ratification vote, board election, or AGM ballot with the participation rate and audit trail it deserves.
Trusted by leading membership organizations across Canada.
Every format. Every membership. Every deadline.
Whether you need a critical member vote, a secure ratification process, or simply want to gauge sentiment on an important issue, we provide fully managed solutions across telephone IVR (Interactive Voice Response), online, in-person, tiled-door, and hybrid formats. IVR polling can be conducted as open self-selected participation or structured and weighted to reflect specific member groups or demographics. From secure online voting to large-scale telephone polling, we manage every detail so your process is trusted, your participants are heard, and your results withstand scrutiny.
Online Voting
Secure, browser-based ballots sent directly to verified member emails or via SMS link. Encrypted, secret ballots with participant verification before any ballot is accepted. Full audit trail from invitation through result certification.
Hybrid Voting
Simultaneous voting across multiple channels — phone, online, and in-person — in a single managed event. One unified result. Auditable across every channel. The right choice when your membership is in different locations and expects different ways to participate.
In-Person Voting
Staffed voting stations for conventions, AGMs, and in-person ballots. Voter verification at the station, secure ballot handling, real-time tally, and independent results certification. We manage the full logistics so your event committee focuses on the meeting — not the mechanics.
Convention Delegate Elections
Multi-position, ranked ballot, and threshold-based elections for union conventions, association AGMs, and board elections. Secret ballots, verified delegate registration, real-time results, and a complete election record — from first call to certified outcome.
Telephone Voting
Members call in or are called out and cast their ballot by phone keypad. No internet, no app, no login required. Reaches shift workers, rural members, seniors, and anyone without reliable online access. Verified, timestamped, and fully auditable.
Mail-In Voting
Paper ballots printed, addressed, and mailed to every eligible member — then tracked from distribution through return and independent counting. Full chain-of-custody documentation at every stage, with certified results and a complete audit trail. The right format when digital access cannot be assumed.
Telephone IVR Polling
Telephone IVR Polling is an engagement and data collection tool that allows participants to respond to survey questions using their telephone keypad. Participants receive a call or dial into a survey and are guided through automated prompts that ask them to press specific numbers to indicate their responses.
IVR polling is ideal for public consultations, virtual town halls, straw polls, and large-scale stakeholder engagement because it is accessible to people without internet access or technical expertise. Responses can be segmented or demographically weighted for analysis.
Because the system works on any telephone, IVR polling is highly scalable, inclusive, and effective at reaching broad audiences quickly while maintaining a simple and familiar user experience.
Converso worked with a City of Toronto department to gauge stakeholder understanding and sentiment on a critical issue facing the group — reaching participants at scale by telephone, with no internet access required.
IVR polling used during the campaign to gauge voter sentiment across Calgary wards, enabling real-time feedback from residents at scale — without requiring internet access or app installation.
Case Study — Convention Voting
CUPE Nova Scotia cut convention voting from 6 hours to 39 minutes.
249 delegates. 9 separate votes. Paper ballots had taken up to 6 hours. Converso replaced the entire process with smartphone-based voting — matched to the union's constitutional requirements — and completed it in 39 minutes on-site in Halifax.
Physical Presence Voting — powered by NFC
The core idea is simple: you can only unlock your ballot by physically tapping your phone on a device in the room — the same way you tap to pay at a store. No tap, no activated ballot, no vote.
Organizations that can't afford a flawed vote trust Converso.
A ratification that fails on process doesn't just delay an agreement — it damages member trust and leadership credibility. Converso's zero-error record across hundreds of votes is why Canada's leading unions come back every time.
"Our delegates used their smartphones to vote. What at times took us up to 6 hours took us 39 minutes with Converso's managed voting. The results were instant, the audit trail was complete, and not a single question was raised about the process."
"The participation rate was three times what we had seen with our previous process. Every member who wanted to vote had a real opportunity to do so."
"Converso made our elections seamless, reducing logistical challenges and improving accessibility for our members. Their platform ensured a secure and efficient voting process."
From vote parameters to certified results — fully managed.
Converso handles every stage of the voting process. You define what you're voting on and who's eligible. We handle everything else — from system setup through certified results delivery.
Tell us about your organization and your vote
Share your membership size, voting format, timeline, and any regulatory requirements. We scope it in one conversation.
We set up and run the ballot
Secure system configuration, voter list validation, multi-format voting, real-time monitoring, and certified results.
You get a result that holds
A complete audit trail, certified documentation, and a participation rate that reflects genuine member engagement — ready for any scrutiny.
A clean vote record your members won't challenge. Start here.
Contested results, failed quorum, and regulatory challenges are avoidable — but only when the process is right from the start. Ratification vote, AGM, board election, or convention — we've managed them all. Tell us about yours and we'll respond within one business day. Emergency ratifications mobilized in 48 hours.
- 48-hour emergency mobilization for ratification votes
- All formats — telephone, online, in-person, tiled-door, hybrid
- Bilingual (EN/FR) voting available
- Every vote fully auditable — complete documentation provided
- CRTC-compliant outreach to member phone lists
- Canadian-owned and operated — no US data exposure
Going through the motions → Leading with confidence.
Organizations that genuinely hear from the people they serve don't just make better decisions — they build the trust to lead.
Book a 20-minute conversation
Tell us about your vote — we'll respond within one business day with a detailed proposal.
Book a 20-minute conversation →We respond within one business day. No obligation.