Your AGM needs quorum. Your owners won't show up. Converso fixes that.
Provincial condo acts in Ontario, BC, and Alberta require minimum quorum, typically 15–25% of unit owners, for AGMs, special assessments, and rule changes to be legally valid. When an in-person notice falls flat, Converso calls every owner directly by phone, live and two-way, giving your corporation a defensible, fully auditable meeting every time.
Most condo corporations fail to hit quorum — and a failed AGM isn't just inconvenient. It's a legal liability.
Owners in high-rise and multi-unit buildings are busy, transient, and often investor-owners who live elsewhere entirely. A notice posted in the lobby or mailed three weeks out simply doesn't move the needle. And a meeting that fails quorum means the corporation can't pass budgets, elect directors, approve levies, or amend rules.
We are the fastest path from a failed quorum notice to a legally valid, fully documented owner meeting.
When your last AGM was adjourned for lack of quorum, or when a special assessment requires owner approval you can't get in a room, Converso calls every owner on record, directly by phone, convenes the meeting live and two-way, confirms quorum in real time, takes owner questions, conducts the vote, and delivers a full auditable record before the session closes. We handle the logistics so your board handles the governance.
Every type of owner meeting and vote, fully managed.
From a routine AGM to a contentious special assessment, Converso handles the logistics, the outreach, the live facilitation, and the auditable record so your board can focus on governance, not technology.
Annual General Meetings (AGMs)
Satisfy your provincial condo act's AGM requirement with a fully managed telephone or hybrid meeting. We call every unit owner on your list, confirm quorum live, present the agenda, take owner questions, and conduct any votes, all documented and auditable for CAO or court purposes.
Explore Meetings →Special General Meetings (SGMs)
When a major issue can't wait for the next AGM, a by-law change, emergency reserve fund vote, or board removal, we convene an SGM on short notice. Same fully managed process, same auditable record, available within days of your request.
Explore Meetings →Special Assessment Votes
Special assessments are contentious. Owners want to be heard before they're levied. A telephone town hall gives every owner a voice, with questions to the board and answers on the record, before the vote is called. Approval documented and defensible.
Explore Voting →Board Director Elections
Secret-ballot board elections by telephone or hybrid, meeting your provincial condo act's election requirements. Every ballot is counted, every result is timestamped, and the full election record is yours to keep. No proxy confusion. No show-of-hands ambiguity.
Explore Voting →Rule Amendment Votes
Amending declaration, by-laws, or condo rules often requires owner approval by a specified threshold. Converso manages the owner consultation meeting and the formal vote, producing the owner approval documentation required by your provincial regulator.
Explore Voting →Emergency Owner Communications
Water main break, fire alarm system failure, emergency repair authorization — when the board needs to reach every owner immediately, Converso deploys voice broadcast, IVR, and SMS within hours. Available 24/7, 365 days a year.
Explore Emergency Response →Converso is trusted by governments, unions, and more to run their meetings and votes.
From provincial governments to Canada's largest unions, organizations with high-stakes, high-participation requirements trust Converso to deliver — on time, fully documented, and beyond challenge.
"I have used Converso's services during times of urgency — wildfires, floods, Covid — and experienced firsthand their ability to adjust, pivot and execute professional services regardless of the changing details, timelines or urgency. The customer service regularly exceeded my expectations. They have been a valued engagement partner for many complex projects."
"I have never experienced a more effective, productive and straightforward way to communicate with, hear from, and get crucial input from thousands of members at the same time. Our members can ask direct questions of their elected leaders and vote on important issues — a powerful tool for collective voice."
"Converso gives our members a real voice in the bargaining process — not just a flyer in their locker or a link to a website. A phone call that reaches them wherever they are, at whatever hour they're working, with a chance to ask a real question. That's member engagement done right."
You run the meeting. We make sure every owner is on it.
Converso is not a self-serve platform. It's a fully managed service, staffed by experienced Canadian professionals who handle owner outreach, live facilitation, quorum tracking, voting, and post-event documentation on your behalf.
Discovery & Owner List Review
We review your owner contact list, unit count, quorum threshold, provincial requirements, and agenda. We verify callable numbers and identify gaps. Most quotes returned within one business day.
Event Planning
Meeting notice language, agenda script, Q&A format, board election ballot design, and moderator guide, all prepared and approved by your board before event day. Nothing is improvised.
Owner Outreach
Robocall, SMS, and IVR to every owner on your list, announcing the telephone AGM, the date, and how to join. Multi-attempt outreach ensures every reachable owner is notified in advance.
Live Meeting & Vote
Owners join by phone from anywhere. A live moderator opens the meeting, confirms quorum in real time, facilitates Q&A with the board, and conducts any votes by keypad. Two-way, fully participatory.
Documentation Package
Attendance log, vote tallies, audio recording, question transcript, and election results, delivered to your property manager within one business day. Complete and ready for CAO filing or legal reference.
Trusted by leading organizations across North America.
Tell us about your next AGM or owner vote.
AGM, special assessment, board election, rule amendment, or emergency SGM, and we'll scope it, staff it, and deliver a fully documented, legally compliant owner meeting. Most quotes returned within one business day.
- Same-day quorum confirmation, no more adjourned meetings
- Works for absentee owners, investor units, and international buyers
- 100% PIPEDA-compliant owner data handling
- Complete documentation package: attendance, votes, audio, transcript
- Canadian-owned and operated, no cross-border data exposure
Get a Quote
Tell us about your corporation — we'll respond within one business day.